Senior Job Costing & WIP Accounting Specialist (Construction Industry Only)

We are seeking a high-level accounting professional with 7+ years of experience in Job Costing, Work in Progress (WIP), and Cost of Goods Sold (COGS) analysis to support financial management in a growing project-based organization.

This role plays a critical part in tracking project profitability, maintaining accurate WIP schedules, and ensuring financial reporting reflects the true status of ongoing projects.

The ideal candidate will combine strong accounting knowledge, advanced Excel skills, expert QuickBooks Online experience, and familiarity with Simpro, and will work closely with operations, project managers, and field teams to ensure project costs are accurately captured, analyzed, and reported.

This position reports directly to the Controller and supports leadership with project financial insights and cost control reporting.

What We're Looking For

A hands-on accounting professional who takes ownership of job costing, WIP reporting, and project financial performance.

Comfortable working with project managers, installers, technicians, and operations leaders to ensure labor, materials, subcontractor costs, and expenses are properly recorded and monitored.

Highly organized, analytical, and detail-oriented, with the ability to identify cost variances and provide meaningful financial insights on project margins.

An advanced Excel user capable of building and maintaining WIP schedules, project cost analysis tools, and financial reporting models.

An expert user of QuickBooks Online with recent hands-on experience managing job costing and project financial reporting.

Experience with Simpro or similar field-service management systems used to track jobs, materials, and operational project activity.

Able to work independently with minimal supervision while maintaining strong accuracy and meeting deadlines

A strong team player with excellent communication and presentation skills, able to clearly present financial information to both accounting leadership and operational teams.

Comfortable working in a growing company where systems and financial processes continue to evolve.

Minimum Qualifications

• Bachelor’s degree in accounting, Business Administration or Finance

• Minimum of 7 years of accounting experience

• At least 5 years of experience in job costing or project-based accounting

• Recent accounting experience within the last 2 years is required

• Demonstrated experience with Work in Progress (WIP) reporting and project cost analysis

• Expert-level experience with QuickBooks Online

• Experience working with Simpro or similar job/project management systems preferred

• Strong advanced Excel skills

• Attention to details

Key Responsibilities

• Review and classify all credit card transactions to ensure expenses are properly allocated to the correct job, project, or cost category.

• Reconcile project-related purchases and ensure all project costs are captured accurately

• Maintain and manage job costing details and summaries across approximately 250 active projects

• Prepare and reconcile Work in Progress (WIP) schedules

• Track and analyze Cost of Goods Sold (COGS) including labor, materials and subcontractors

• Work closely with project managers to monitor job budgets, cost overruns, and project profitability

• Support revenue recognition based on project completion

• Build and maintain Excel-based financial reports for job performance and WIP analysis

• Support the monthly close process with WIP adjustments and project financial reporting

• Collaborate with operations teams to improve financial visibility across projects

• Present financial insights and project performance updates to management and operational teams

• Assist the Controller with job cost analysis, financial planning or any other project or accounting report requested by leadership.

Technical Skills Required

Strong experience with:

• Work in Progress (WIP) accounting

• Job costing and project-based accounting

• Cost of Goods Sold (COGS) analysis

• Revenue recognition for project-based work

• Project profitability and margin analysis

• Credit card transaction reconciliation and job allocation

• QuickBooks Online (Expert Level)

• Professional communication skills.

• Experience with Simpro or similar field-service/job management systems is strongly preferred.

Advanced Microsoft Excel capabilities should include:

• Pivot tables

• Financial modeling

• Complex formulas

• Data reconciliation

• Job cost and WIP reporting models

Recent hands-on experience using QuickBooks Online for project or job-cost-based businesses is required.

Work Environment & Operational Expectations

Our organization manages approximately 250 active projects at any given time, requiring strong organizational skills and the ability to monitor financial performance across multiple projects simultaneously.

This role works closely with operations leadership, project managers, and field teams to ensure accurate cost tracking and financial reporting.

Due to the operational demands of project-based work, this position typically requires approximately 45–50 hours per week to effectively support reporting cycles, cost analysis, and monthly close responsibilities.

A 30 minutes Saturday meeting is required to review project performance, discuss job cost variances, and align financial reporting with operational updates. Participation in these meetings is expected as part of the role.

This position is a full-time salaried role. Work schedules may vary based on project volume, reporting deadlines, and operational needs.

Additional Requirements

• Recent experience in job costing and WIP accounting is required

• Must be able to work independently with minimal supervision.

• Meeting deadlines is essential.

• Team player.

• Local candidates only will be considered (Lutz and Tampa area)

• Experience working with QuickBooks Online and Simpro

• Employment is contingent upon successful completion of background checks and professional reference verification in accordance with applicable laws.

Compensation

Salary: $80,000 – $85,000 per year

5 Days of PTO after 90 Days

Company offers health insurance.

Compensation will depend on years of experience and industry knowledge, particularly experience supporting construction, low voltage, or field-service organizations.

Skills Assessment

Qualified candidates will be required to complete a technical assessment involving Work in Progress (WIP) analysis and advanced Excel exercises as part of the interview process.

Application Screening Questions

• How many years of direct experience preparing or managing Work in Progress (WIP) schedules?

• How many years of job costing or project-based accounting experience do you have?

• What is your level of experience with QuickBooks Online?

• Do you have experience using Simpro or similar job management systems?

• How many years of Microsoft excel Advanced skills?

• Are you available to participate on Saturday operational meetings when required?

• Only onside work. Are you currently located within commuting distance of this position?